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Privacy Policy

Effective Date: 28 June 2026

Welcome to the Stentorian Foundation Internship Management System (SFIMS).

At SFIMS, we are committed to protecting the privacy, confidentiality, and security of every applicant, intern, mentor, educational institution, employer, and visitor who uses our platform. This Privacy Policy explains how we collect, use, store, process, and protect your personal information while providing internship management and related digital services.

1. Information We Collect

Depending upon the services you use, SFIMS may collect the following information:

• Full Name

• Mobile Number

• Email Address

• Date of Birth

• Gender

• Residential Address

• Educational Qualification

• College / University Details

• Internship Preferences

• Government Identification Documents (where required)

• Resume / Curriculum Vitae (CV)

• Profile Photograph

• Academic Documents

• Attendance Records

• Task Submissions

• Evaluation Reports

• Certificate Records

• Login Activity

• Device Information

• Browser Information

• IP Address

• Cookies and Session Information

2. Why We Collect Your Information

The information collected through SFIMS is used solely for legitimate internship management purposes, including:

• Internship registration and application processing

• Candidate verification

• Document validation

• Interview scheduling

• Internship allocation

• Mentor assignment

• Attendance management

• Task management

• Performance evaluation

• Digital certificate generation

• Public certificate verification

• Communication regarding internship activities

• Platform administration

• Security monitoring

• Legal and regulatory compliance

• Statistical reporting

• Service improvement

3. Data Security

SFIMS follows industry-standard security practices to safeguard user information.

Our security measures include:

• Secure Login Authentication

• Role-Based Access Control (RBAC)

• HTTPS Encryption

• Protected Database Infrastructure

• Server Security Monitoring

• Audit Logs

• Controlled Administrative Access

• Regular Security Reviews

Although we continuously strive to protect your information, no online platform can guarantee absolute security.

4. Information Sharing

SFIMS does not sell, rent, lease, or commercially distribute your personal information.

Information may only be shared when necessary with:

• Authorized Internship Coordinators

• Approved Mentors

• Participating Educational Institutions

• Government Authorities (when legally required)

• Law Enforcement Agencies (upon lawful request)

• Technology partners involved in delivering platform services

5. Certificate Verification

To maintain transparency and authenticity, certain certificate-related information may be displayed publicly through the SFIMS Certificate Verification Portal.

Only the minimum information required to verify certificate authenticity is made publicly accessible.

6. Cookies

SFIMS uses cookies and similar technologies to:

• Maintain secure login sessions

• Improve website performance

• Store user preferences

• Analyze website traffic

• Enhance user experience

Users may disable cookies through their browser settings; however, some platform features may not function properly.

7. Data Retention

Your information is retained only for as long as necessary to:

• Manage internship records

• Maintain certificate verification

• Meet legal obligations

• Resolve disputes

• Improve institutional reporting

• Ensure system integrity

After the applicable retention period, information may be securely archived or permanently deleted.

8. Your Rights

Users may request:

• Access to their personal information

• Correction of inaccurate information

• Update of profile details

• Deletion of personal information (subject to applicable laws)

• Withdrawal of consent where legally permitted

All requests are reviewed before implementation to ensure compliance with applicable regulations.

9. Third-Party Services

SFIMS may integrate trusted third-party service providers including:

• Email Delivery Services

• SMS Notification Providers

• Cloud Hosting Services

• Analytics Services

• Payment Gateway Providers

• Certificate Verification Services

These providers receive only the information necessary to deliver their respective services.

10. Children's Privacy

SFIMS primarily serves students, graduates, educational institutions, and professionals participating in internship programs.

Where information relating to minors is collected, it is processed in accordance with applicable legal requirements.

11. Changes to this Privacy Policy

SFIMS reserves the right to modify or update this Privacy Policy at any time to reflect operational, legal, technological, or regulatory changes.

The latest published version on the official website shall always supersede previous versions.

12. Contact Information

For any questions regarding this Privacy Policy or the processing of your personal information, please contact:

Stentorian Foundation

Internship Management System (SFIMS)

Email:

support@stentorianfoundation.org

Website:

https://internship.stentorianfoundation.org

By using SFIMS, you acknowledge that you have read, understood, and agreed to this Privacy Policy.